This site is the primary training resource for School Certifying Officials (SCOs) and school administrators assisting students using their VA benefits to pursue education and training programs.
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Section 305 of the Harry W. Colmery Veterans Educational Assistance Act of 2017, also known as the “Colmery Act,” requires the Department of Veterans Affairs (VA), in consultation with the State Approving Agencies (SAAs), to develop and administer required training for School Certifying Officials (SCOs) at Covered Educational Institutions effective August 1, 2018.
A “Covered Educational Institution” is an educational institution that has enrolled 20 or more individuals during a calendar year, using VA educational assistance under Title 38, United States Code. This includes main, branch and extension campuses approved by the SAA. Verify your school is on the Covered Educational Institutions list. Questions regarding covered educational institutions should directed to the ELR of jurisdiction.
Due to the Coronavirus (COVID-19) pandemic; training for SCOs at national, regional, and local conferences were postponed or cancelled; which impedes the SCO’s ability to fulfill their annual training requirement by July 31, 2020.
To support and assist SCOs in fulfilling the FY’20 training requirements:
What are the consequences for non-compliance?
If SCOs at Covered Institutions fail to complete the annual training, VA will:
To obtain credit for conference training SCOs must:
1. ATTEND - Attend a Virtual, National, Regional, Local Conference or Workshop offering eligible SCO Annual Training. Training must be taught or co-taught with an ELR or VA staff member.
2. RECORD - Record your attendance using the MENTI code given at the session or an alternative attendance tracking method designated by presenter.
3. CERTIFY - Go on the SCO Training Portal and certify each conference session you attended. By completing the form you are certifying that you attended this training in-person and documented your attendance at the conference training session.
4. PRINT - Print your certificate and keep for your records.
5. PROFILE - Check your profile to make sure all of your online and conference credit is properly counted.
The training program consists of multiple training modules designed to present the concepts and procedures necessary for a SCO to successfully perform the basic functions of his/her duties. SCOs are required to take a minimum of two online training modules specific to their facility type to meet their annual training requirement. You may choose from a list of electives to complete the 5-hour annual requirement.
|Existing SCO – Mandatory Training Topics (Online Only – Self Paced) BY FACILITY TYPE||Credit
INSTITUTIONS OF HIGHER LEARNING (IHLs) – Existing SCOs will be required to complete 5 hours of training. The training consists of multiple online training modules and qualifying VA sessions presented at National and/or State school conferences.
|2||VA ONCE for IHLs||2|
|IHLs TOTAL MANDATORY ONLINE TRAINING HOURS||3.5|
INSTITUTIONS OF HIGHER LEARNING (IHLs) WITH NON-COLLEGE DEGREE PROGRAMS (NCDs) – Existing SCOs will be required to complete 5 hours of training. The training consists of multiple online training modules and qualifying VA sessions presented at National and/or State school conferences.
|1||IHL with NCDs||1.5|
|2||VA ONCE for IHLs||2|
|IHLs WITH NCDs TOTAL MANDATORY ONLINE TRAINING HOURS||3.5|
INSTITUTIONS OF HIGHER LEARNING (IHLs) WITH FLIGHT PROGRAMS – Existing SCOs will be required to complete 5 hours of training. The training consists of multiple online training modules and qualifying VA sessions presented at National and/or State school conferences.
|1||IHL with Flight||1.5|
|2||VA ONCE for IHLs||2|
|IHLs WITH FLIGHT PROGRAMS TOTAL MANDATORY ONLINE TRAINING HOURS||3.5|
NON-COLLEGE DEGREE PROGRAMS (NCDs) – Existing SCOs will be required to complete 5 hours of training. The training consists of multiple online training modules and qualifying VA sessions presented at National and/or State school conferences.
|2||VA ONCE for NCDs||1|
|NCD TOTAL MANDATORY ONLINE TRAINING HOURS||2.5|
VOCATIONAL FLIGHT – Existing SCOs will be required to complete 1.5 hours of training. The training consists of one training module and qualifying VA sessions presented at National and/or State school conferences.
|1||Vocational Flight Only||1.5|
|VOCATIONAL FLIGHT TOTAL MANDATORY ONLINE TRAINING HOURS||1.5|
OJT/APPRENTICESHIP – Existing SCOs will be required to complete 1.5 hours of training. The training consists of one online training module specific to his or her facility type.
|OJT/APPRENTICESHIP TOTAL MANDATORY ONLINE TRAINING HOURS||1.5|
Existing SCO – Elective Training Topics
Conference (In-Person Instructor-Led), Virtual Instructor Led, Online Self-Paced
|1||New School Certifying Official Training||2|
|2||Advanced School Certifying Official Training||2|
|4||Flight School Program at IHLs||1|
|5||Certification Process for Non-College Degree (NCD) Programs||1|
|6||Education Programs and Benefits||1|
|7||Program Approval and the State Approving Agency||1|
|11||Debt Management Center||1|
Beginning on or after August 1, 2019, VA has determined that all new SCOs, will be required to complete the Department of Veterans Affairs School Certifying Official Training FY'19. This training requirement will ensure that all new SCOs are properly trained, resulting in a positive outcome for beneficiaries.
NEW SCOS - TRAINING TOPICS (ONLINE ONLY – SELF PACED)
New SCOs at IHLs & NCD Facilities are required to complete 10 virtual training modules (approximately 5 hours of training).
|Module - 1||Introduction to the School Certifying Official Role|
|Module - 2||Enrollment Certifications|
|Module - 3||Veteran Affairs Payment Information|
|Module - 4||Changes to Certification|
|Module - 5||The SCO Responsibilities to the State Approving Agency (SAA)|
|Module - 6||VA-ONCE Administrative Functions|
|Module - 7||Certifying Enrollments with VA-ONCE|
|Module - 8||Changes to Certifications with VA-ONCE|
|Module - 9||Certify Enrollment with VA Forms|
|Module - 10||Changes to Certifications with VA Forms|
|New SCO Training Requirements|
Note: A “Read-only” SCO is an individual at an institution with permission to access read-only or inquiry-only information. If your institution has identified an individual as a “Read-only SCO”, that individual has no training requirement and is not approved to submit enrollment information to VA.
VA will post reminders and notifications on the GI Bill website for School Administrators, announce reminders during SCO webinars, and request that ELRs keep SCOs informed throughout the training window to make them aware of the deadline. If existing SCOs under covered educational institutions or facilities are non-compliant after the deadline has passed, he or she will be contacted by the ELR of jurisdiction informing him or her of the impending loss of their ability to certify enrollments to VA. Furthermore, the State Approving Agency (SAA) may disapprove any training program offered by the training institution or facility if the SCO fails to meet the training requirements.
Contact us if you are experiencing technical issues with accessing the training modules.